Bookkeeper Virtual Assistant Job at HelpFlow, Philadelphia, PA

bXNmb3FvL0lVT2FNVE03dGQ2b2RaRi9Zemc9PQ==
  • HelpFlow
  • Philadelphia, PA

Job Description

Bookkeeper Virtual Assistant

We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

We are looking for a Bookkeeping Virtual Assistant empowered by AI tools to support financial operations and general business tasks. This role requires a highly organized and detail-oriented professional with a strong background in bookkeeping and accounting.

You'll be responsible for managing financial records, preparing invoices, reconciling statements, and generating financial reportswhile also handling routine administrative support. If you're experienced in accounting software, tech-savvy, and comfortable using digital tools to streamline workflows, this is an excellent opportunity to join a forward-thinking team.

Key Responsibilities:

Bookkeeping & Accounting (50%)

  • Manage and record financial transactions
  • Process invoices, receipts, and payments
  • Reconcile bank statements and financial records
  • Prepare financial reports and summaries
  • Assist with tax preparation and compliance (if needed)
  • Maintain accurate bookkeeping records in QuickBooks, Xero or similar software
  • Handle accounts payable and receivable
  • Compile financial reports and present them to the Finance Director & CEO
  • Assist with knowledge base data management
  • Compile sales tax returns and submit
  • Work with the Finance Director to complete state, local, and corporate payments

General VA Tasks (50%)

  • Manage emails and correspondence
  • Organize and update files, spreadsheets, and databases
  • Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)
  • Support project management tasks using Asana, Trello, or ClickUp
  • Follow-ups via email, chat, and/or phone
  • Conduct online research and data entry tasks
  • Communicate with vendors, clients, and team members as needed

Job Tags

Local area,

Similar Jobs

Equinox

Personal Trainer, Washington DC Job at Equinox

 ...program. Eligibility to begin a higher Tier & pay rate based on previous experience and education (Degree in the field) Current CPR/AED certification Certification opportunities available for non-certified applicants Possess passion, ambition, drive, and knowledge... 

FedEx Supply Chain

Warehouse Worker-Specialist Parcel Manifest Job at FedEx Supply Chain

 ...of motion throughout the warehouse environment Ability to lift/carry items up to 50 pounds Equal Opportunity Employer FedEx Supply Chain, Inc. is an Equal Opportunity Employer, including veterans and individuals with disabilities. Know Your Rights... 

Sam's Club

Optician Single License Sam's *Sign-On Bonus Opportunity, $7,500.00* Job at Sam's Club

 ...Excellence: Drives continuous improvements is open to and uses newtechnologies and skills and supports others through change At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet... 

Blu Realty

Virtual Data Entry Specialist Job at Blu Realty

 ...Job Title: Data Entry Specialist Location: Remote Position Type: Full-time Salary: $25 - $32hrly Monday to Friday...  ..., reliable, and enjoy working independently. Both part-time and full-time positions...  ...career advancement Work-from-home convenience Part-time... 

Evidence-Based Associates

Mental Health Coach Job at Evidence-Based Associates

 ...Mental Health Coach If you are passionate about working with/for vulnerable youth and families, implementing evidence-based models of treatment and care, we have a professional opportunity for you! The MST Coach is a specialized Case Planner role with a concentration...