Job Description

TST TACTICAL DEFENSE SOLUTIONS, INC. DBA TIDEWATER DEVELOPMENT SERVICES CORPORATION (TDSC) & TST ROOFING AND GLAZING (TSTRG)

Our search is currently limited to qualified candidates living within the Hampton Roads commuting area.

Overview

The Construction Safety & Apprenticeship Administrator provides administrative, organizational, and program support to the Safety Department and Apprenticeship Program. This role is responsible for assisting in ensuring compliance with company, state, and federal safety standards while also assisting in the management of the apprenticeship program documentation and reporting. The position involves recordkeeping, scheduling, and coordination of safety and apprenticeship activities to support employee development and promote a strong safety culture.

Responsibilities

SAFETY PROGRAM ADMINISTRATION

• Assist in preparing and maintaining documentation for VA BEST and VA BUILT programs.
• File, track, and maintain all employee training certifications.
• Maintain the Daily Deficiency Tracking Log and keep a record of potential write-ups for review.
• Assist in maintaining incident logs and filing accident/incident reports.
• Help coordinate the Safety Committee by scheduling meetings and serving as the groups record keeper.
• Assist in developing master templates for Activity Hazard Analyses (AHAs), Accident Prevention Plans (APPs), Emergency Action Plans, and Site-Specific Fall Protection Plans.
• Assist in gathering, preparing, and submitting documentation for safety awards.
• Maintain and update the weekly toolbox talk database.
• Gather data and assist in organizing safety trend reports.
• Help plan and execute monthly and annual safety stand-down events.
• Support the administration of Safety Management software.
• Assist in developing and administering the Safety Recognition Program.
• Collect and maintain the required data for the companys DOT program.
• Schedule and coordinate all in-house safety training classes.

• APPRENTICESHIP PROGRAM ADMINISTRATION

• Assist in managing data collection with apprenticeship instructors and students to ensure program compliance.
• Maintain and update apprenticeship tracking spreadsheets:
  
  
  • Training Spreadsheet updated weekly
  • On-the-Job Training Spreadsheet updated weekly
  • Work Process Schedule Spreadsheet updated weekly
  • Transcript Spreadsheet updated weekly
  • Pay Increase Spreadsheet updated every six months
  
  
  
• Support program reporting requirements to meet state and federal apprenticeship compliance standards. Assist in the coordination of apprenticeship events, testing, and instructor/student communications.
• Must reside within commuting distance of our main office in Virginia Beach, VA.
• This is an in-person, on-site position no telecommuting.

Position Specific Qualifications & Experience

• 3-5 years of proven experience in administration.
• Previous administrative experience in construction safety, compliance, or apprenticeship programs, preferred.
• Strong organizational and data management skills with close attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Effective reporting and communication skills.
• Must be 18 years of age.
• Must be punctual and reliable.
• Must be organized and have an eye for detail.

Knowledge, Skills & Abilities

• Dependable.
• Attention to Detail.
• Follow through.
• Excellent verbal communication.
• Proactively identifies potential issues.
• Solve problems calmly and collaboratively.
• Willingness to receive and give constructive performance feedback.
• Manage time and competing priorities.
• Ability to travel to jobsites and obtain Base Access if needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

• Primarily office-based role with possible occasional site visits.
• Must be able to sit, stand, and use standard office equipment for extended periods.
• Light lifting (up to 20 lbs.) may be required for training/event setup.
• Dexterity of hands and fingers.

Salary

• Negotiable depending on experience.
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.

Benefits

• Health, Dental & Vision Insurance - Eligible after 30 Days, Enrolled on 1st of month - 50% of employee rate paid for employee for Health & Dental only.
• 401(k) w/ employer match up to 3% of annual income after (1) year of employment.
• Paid Time Off (8 Days) New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick) 80 Total Hours Accrued Annually
  
  • Vacation (24 hours annually, accrued at 0.47 hours a week) never expires, but caps at 24 hours.
  • Sick (up to 56 hours annually, accrued at 1 hour of paid sick leave for every 30 hours worked) never expires, but caps at 56 hours.
  
  
  
  
  
• Aflac Available for employees to take advantage of/supplement insurance at additional expense
• New York Life Insurance Available for employees to take advantage of/supplement insurance at additional expense

EOE/M/F/Disability/Vet

Disclaimer: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The employer reserves the right to modify, add, or remove duties and to assign other duties as necessary. Employment remains at-will unless otherwise specified in a written agreement.

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