Job Description

!!!MUST LIVE IN MASSACHUSETTS!!!

We are seeking a highly organized, resourceful, and proactive Executive Assistant to support the CEO of a fast-paced, creative organization. The ideal candidate thrives in a dynamic environment, balancing professional executive support with hands-on personal assistance. This individual will act as an extension of the CEO—anticipating needs, managing priorities, and ensuring seamless day-to-day operations across both business and personal spheres.

Key Responsibilities

Executive Support

• Manage an ever-changing calendar, including scheduling meetings, events, and travel across multiple time zones.
• Prepare agendas, briefing materials, and presentations for executive meetings and creative pitches.
• Serve as the gatekeeper for the CEO’s time, communications, and commitments.
• Coordinate high-level meetings and creative sessions, ensuring follow-up on key action items.
• Support project tracking, communication flows, and deadlines across internal teams and external partners.

Project & Creative Coordination

• Collaborate with creative, marketing, and production teams on brand initiatives and strategic projects.
• Support the CEO in managing partnerships, collaborations, and special projects within the creative industry.
• Conduct research, compile reports, and manage creative decks or mood boards as needed.
• Assist with event coordination—press events, photoshoots, openings, and client gatherings.

Communications & Relationship Management

• Act as liaison between the CEO and stakeholders including clients, partners, talent, and team members.
• Draft, proofread, and edit communications and presentations with exceptional attention to tone and brand.
• Handle confidential and sensitive information with the utmost discretion.

Personal Assistant Support

• Manage aspects of the CEO’s personal life to ensure work-life balance and efficiency.
• Coordinate personal appointments, household schedules, and family logistics.
• Assist with special personal events and celebrations.

Qualifications

• Bachelor’s degree required
• 5+ years of combined Executive and Personal Assistant experience, ideally supporting a creative executive or founder.
• Experience in creative, entertainment, design, or media industries strongly preferred.
• Exceptional organizational and time-management skills; thrives in a fast-paced, ever-changing environment.
• Strong written and verbal communication skills with impeccable attention to detail.
• High emotional intelligence, discretion, and professionalism.
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, and project management tools
• A proactive problem solver with an ability to anticipate needs and take initiative.
• A natural multitasker who brings grace, flexibility, and creativity to every challenge.

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