Job Description

Job Description

Job Description

Location: Schaumburg, IL
Work Schedule: Hybrid (3 days in office / 2 days remote; Wednesdays required in office; in-office days to align with CEO schedule)

Overview

An established yet fast-growing leader in ingredient manufacturing is seeking a highly skilled Executive Assistant to provide direct support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) . This is an exciting opportunity to join a forward-thinking organization that is investing in people, technology, and operational excellence.

The ideal candidate will be a trusted, strategic partner to executive leadership — someone who thrives in a fast-paced, dynamic environment and demonstrates impeccable judgment, discretion, and emotional intelligence.

Position Summary

The Executive Assistant serves as a key liaison between the CEO, CFO, Board of Directors, and external stakeholders, ensuring seamless execution of high-priority initiatives, communications, and engagements. This role requires exceptional organizational skills, professionalism, and the ability to anticipate needs and manage complex priorities with minimal direction.

Key Responsibilities

Executive & Strategic Support

• Proactively manage and prioritize the CEO’s and CFO’s calendars, commitments, and communications.
• Prepare executive-level presentations, Board decks, and briefing materials with accuracy and clarity.
• Conduct targeted research to support decision-making, external engagements, and strategic initiatives.
• Maintain the highest level of confidentiality in handling sensitive organizational matters.

Board & Stakeholder Engagement

• Coordinate logistics, materials, and confidential correspondence for Board of Directors meetings.
• Serve as a liaison with government offices, agencies, and external partners to ensure seamless coordination and representation of executive leadership.
• Develop and manage communication materials to ensure executives are fully informed and prepared for all engagements.

Operational & Administrative Leadership

• Organize and oversee complex scheduling across global time zones, including travel arrangements and meeting coordination.
• Support executive meetings through agenda preparation, documentation, and follow-up.
• Ensure operational efficiency through proactive problem-solving and process improvement.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 7+ years of executive administrative experience supporting C-suite leaders in a fast-paced, complex environment.
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple priorities with discretion and professionalism.
• Strong proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, Word) and virtual collaboration tools.
• High level of emotional intelligence, professionalism, and integrity.

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.

Company Description

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.\r\n\r\nThank you!

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