Job Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Faculty Administrative Assistant plays a vital role in supporting law faculty and administrators at the University of Notre Dame by delivering thoughtful, high-quality administrative, operational, and logistical support. This position is central to fostering an environment where faculty can focus on teaching, scholarship, and service in support of the University’s academic mission.

Key Responsibilities

• Provide comprehensive administrative and logistical support to multiple faculty members, blending core administrative functions—such as calendar management, record maintenance, and professional document preparation (including manuscripts and letters of recommendation)—with extensive course administration responsibilities. This includes managing learning management systems, processing grades, and coordinating student assistants.
• Serve as a welcoming first point of contact and trusted communications liaison by managing front-office operations, answering calls, greeting visitors, and coordinating and supporting faculty-related meetings and events.
• Coordinate domestic and international travel arrangements and serve as the faculty delegate for preparing detailed travel and expense reimbursement requests, ensuring full compliance with University and Law School policies.
• Provide backup support for other faculty assistants and assist with overflow administrative needs as assigned by departmental leadership.
• Support the planning and execution of special projects and signature events—such as Commencement and faculty conferences—at the request of leadership.

Why the University of Notre Dame

At the University of Notre Dame, work is guided by a deep commitment to academic excellence, service to others, and the formation of the whole person—mind, body, and spirit. As a Faculty Administrative Assistant, you will be part of a collaborative and mission-driven community that values integrity, respect, and meaningful contribution.

Notre Dame offers a supportive work environment where staff are recognized as essential partners in advancing teaching, research, and service. Employees benefit from opportunities for professional growth, a strong sense of community, and the chance to contribute to work that has lasting impact within the Law School, the University, and the broader world.

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Qualifications

Education & Experience

• Associate’s degree or some college coursework highly preferred
• 3–5 years of administrative experience, preferably in higher education or a professional office environment

Knowledge & Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Calendar, Docs, Sheets, Forms)
• Experience with university or enterprise systems such as Canvas or other LMS platforms, travel and expense systems, Box, Zoom, and Adobe Acrobat is a plus

Skills & Abilities

• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
• Strong problem-solving skills and a proactive, service-oriented mindset with the ability to anticipate needs

Additional Information

Application Deadline Date : January 22, 2026

Hiring Pay Range : $18 - $20/hr | Commensurate with experience

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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