Job Description

Open Until Filled

This position provides essential Human Resources generalist support for the states Aging Facilities , including the Veterans' Home of Wyoming, the Wyoming Pioneer Home, and the Wyoming Retirement Center. Responsibilities include administering a wide range of HR functions such as employee recruitment, onboarding, personnel management, policy implementation, and supporting staff and leadership to ensure effective HR operations across all facilities.

Human Resource Contact: Lindsey Galindo / 307-777-6798 / [email protected]

Essential Functions

• Process all termination paperwork and calculate final payouts.
• Process all donated sick leave and enter it in CGI.
• Electronically enter Wyoming Retirement System pension information for new hires, breaks in service, and terminations.
• Watch for LWOP and process accordingly.
• Complies and submits payroll data within the rules of the State of Wyoming.
• Reviews employee time cards.
• Reviews annual and sick leave, compensatory time, overtime, and other leave time earned or taken.
• Enters necessary payroll data on CGI.
• Prepares for payroll cycle run by verifying pay period totals, ensuring employees and supervisors meet approval deadlines; making necessary adjustments in CGI before the monthly payroll run, performs audit of pay events and leave time taken and accrued after completion of the payroll cycle run, and runs payroll reports.
• Resets CGI passwords for employees as necessary.
• Process all new hire documents in CGI from start to finish.
• Participates in the WDH Payroll Team.
• Post and updates to recruitments in the NEOGOV system.
• Processes applications for SME review, eligible lists, and referrals.
• Responds to applicants, as necessary.
• Completes NEOGOV pay approval forms.
• Explains benefits and assists with the enrollment process.
• Sets up in-person and/or online orientation.
• Advises agency employees on all group insurance matters, processes insurance-related forms, and requests information.
• Use E-Verify for all new hires.
• Maintain the Position Maintenance Trackers to track payroll actions.
• Completes FMLA paperwork for employees as needed. Refers to atypical FMLA situations and possible ADA situations to the Aging Facilities HR Manager.
• Monitors the [email protected] email box to ensure timely response (24-48 hours) to requests for information from employees or other State or WDH entities.

Knowledge

• Knowledge of Federal (ADA, EEOC, FMLA, FLSA, etc.) laws.
• Knowledge of the State of Wyoming Personnel Rules and Executive Orders.
• Knowledge of human behavior and performance.
• Knowledge of SAO's payroll processes and procedures.
• Knowledge of Microsoft Office, including Excel and other computer software.
• Skills in grammar and proper English usage.
• Skills in interpersonal relations.
• Skills in organizing and prioritizing.
• Ability to work effectively and independently.
• Excellent communication skills.
• Skill in conflict management.

Minimum Qualifications

Education: Bachelor's Degree (typically in Human Resources)

Experience: 0-2 years of progressive work experience (typically in Human Resources) with acquired knowledge at the level of a Human Resources Associate II

OR Education & Experience Substitution: 3-5 years of progressive work experience (typically in Human Resources) with acquired knowledge at the level of a Human Resources Associate II

Certificates, Licenses, Registrations: None

Physical Working Conditions

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

Notes

• FLSA: Non-Exempt

006, Administration & Information, Human Resources Division

Click here to view the State of Wyoming Classification and Pay Structure.

URL:

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

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